PHL Exclusives

Office Manager/Assistant

Build the Backbone of a High-Integrity Construction Company

Are you a meticulous organizer, a natural problem-solver, and an energetic self-starter? Do you thrive in dynamic environments where no two days are the same and where your role actually matters? PLH Exclusives, a purpose-driven, high-performance homebuilder specializing in restoration, new construction, and sustainable craftsmanship, is on the hunt for an Office Manager/Executive Assistant to become the operational heartbeat of our company. If you're excited to build alongside a passionate leadership team and help grow a business rooted in trust, faith, and craftsmanship, read on.

Based in Illinois and proudly growing, PLH Exclusives builds more than homes, we build legacies. From log home restorations to high-performance custom builds, our projects span the rustic and refined. We've scaled from solo contracting to a thriving operation with a workshop, a showroom, and strong subcontractor partnerships. Our values? Faith. Family. Integrity. Innovation. Fun. We're small, tight-knit, mission-driven, and ready to scale without losing our soul. And now, we're looking for the right person to help us stay organized, efficient, and growing with purpose.

Learn more about us at: https://plhexclusives.com/ 

As Office Manager, you'll work directly with our founders and project leads to ensure smooth day-to-day operations. You'll manage internal systems, bookkeeping, customer communication, scheduling, and HR support and help translate our big ideas into action. This is a high-trust, high-impact role with flexibility and room to grow.

Remote-first, with occasional preference for regional familiarity to understand the context of our local projects.

Responsibilities

• Manage company inboxes and ensure timely responses
• Keep digital calendars and project schedules up to date
• Maintain and improve office systems, SOPs, and filing structure
• Handle inbound communications from subcontractors, clients, and vendors
• Monitor financial systems via QuickBooks or similar
• Track expenses, reconcile invoices, and assist with payroll prep
• Notify leadership of irregularities or cash flow issues
• Support onboarding for new hires and subcontractors
• Maintain updated records for employee files, certifications, and performance reviews
• Coordinate meetings, performance check-ins, and professional development tracking
• Assist with web updates, client proposals, or inbound lead handling
• Collaborate with leadership on social media scheduling or follow up with warm leads

Qualifications

• Proven experience in office administration or operations
• Familiarity with QuickBooks, Google Workspace, and Microsoft Office (or Apple equivalents)
• Experience in construction, trades, or project-based environment is a big plus
• Strong attention to detail, accountability, and excellent written communication
• Able to juggle multiple projects and maintain a calm, professional presence
• High comfort level with remote work and self-direction
• HR or recruiting coordination experience a plus
• Located in or near Illinois (Peoria, Rockford, or surrounding areas)
• Previous experience with job-tracking platforms like JobTread or Contractor Foreman
• Knowledge of U.S. labor laws, especially Illinois Paid Leave for All Workers Act (PLAWA)

Why Join Us?

• Full time position
• Competitive compensation at $47,000 to $65,000 per year, based on experience
• Flexible work with remote options available
• Access to performance-based bonuses
• Room to grow into operations, marketing, or HR leadership
• Values-driven team that actually walks the talk
• Biannual performance reviews and development planning
• Paid leave as per Illinois PLAWA compliance
• Federal Holidays
• Work on projects that matter with people who care

Submit your resume and a short note telling us why you're excited to work with PLH Exclusives. Let's build something great together.

PLH Exclusives is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.